Best Practices for Using

By Luqman Danawala & Amy Hendrix, Cloudkeeping Gurus

In the age of technological revolution, providing accounting services through manual processes just doesn’t make sense anymore. A few years ago, you would need to hire a team of in house accountants for all your accounting needs. Now, you can have your services outsourced in a cost-efficient manner where you don’t have to pay for the individual salaries, benefits, overhead expenses, or any other additional labor. To fully utilize outsourcing, a cloud based accounting platform such as is needed. Here are some tips and best practices in using as your cloud based accounting software:

  1. Utilize your Startup Checklist – The startup checklist gives you a to do list to complete in order to take full advantage of all the features that has to offer. It includes information such as: your profile information, email preferences, your company dashboard, payables and receivables preferences, and information on how to sync with your accounting software.
  2. Map Existing Workflows into – Mapping your existing workflows allows you to see a current manual workflow vs. an efficient workflow. This helps with seeing who revises the bills before they come into, who enters the data, and who approves the bills to be paid.
  3. Sync with Accounting Software – This helps prevent double data entry and you are able to sync with the following accounting platforms: QuickBooks (Online & Desktop), Xero, NetSuite, and Intacct.
  4. Setup e-Payments in – This saves valuable time and money spent cutting the check to it being delivered to the appropriate vendor. e-Payments can be made from ACH withdrawals as well as major credit card companies.
  5. Optimize Collections for Receivables – Optimizing collections for Receivables goes hand in hand with setting up e-Payments as it allows you to collect payments through ACH or credit card payments at low transaction cost.

These are some of the practices that we as accountants have found useful and have helped us make the most of the features that offers. Have more questions on how can help save your company time and money? Contact Luqman at or Amy at